If you wish
to record legal documents affecting real estate such as
deeds, land contracts, mortgages, satisfactions and
assignments, you will need to use a form which conforms to
the Wisconsin standard document format. Most office supply
firms offer forms which do meet the requirements of
Wisconsin Statute 59.43(2m).
Some can also be found
Use of the standard document format
helps to assure that important pieces of information are not
inadvertently omitted, that the document is legible, and
that it is properly indexed. Use of the standard document
format also makes processing and retrieval more efficient.
Most states in the Midwest require some type of standard
document format. If you are from a state outside of
Wisconsin, you may add a cover-sheet to your document to
make it conform to the Wisconsin standard document
format. You can print or type the document title, return
address, and parcel identification number in the proper
locations and attach the cover-sheet to the front of
your document so that it becomes the first page. Every
Wisconsin County Register of Deeds will have cover
sheets available in their offices.
Requirements of the standard document format are as
- The upper right hand corner of the document must be
completely blank (at least 3 by 3) for our official recording stamp.
- The name and return address must be either (1) directly
under the recording area, or (2) on the left side of the page and within the top 3 inches.
- The parcel identifier number must be placed directly
under the return address.
- The title of the document must be within the top 3 inches
of the page but not in the 3 by 3 inch corner left blank for our recording stamp.
- The entire document must be legible and reproducible.
- The paper is white, standard weight, and letter or
- The ink is black so that the document will scan properly.
- The top margin is a minimum of 1/2 inch for every page.
Other margins are minimum of 1/4 inch.
- The pages are not hinged.
Remember, you still need:
Complete legal descriptions
if the document refers to specific parcels of land.
- Original signatures notarized or authenticated.
- Proper fees accompanying the document.
- Name of the document drafter.
- Wisconsin Real Estate Transfer Return (completed and with
proper fee or exemption #) for deeds and land contracts.